Administrative Assistant
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Education: 4
Experience: 11 years
Relocation: Yes - Internationally
Career Objective
To obtain a position within a company that can utilize my ability to prioritize & manage multiple tasks & employees with an energetic & positive approach & continue to challenge my abilities with the opportunity for continued growth & learning.
Professional Experience
2006 ¡V Present Petrofac International Ltd. Sharja, UAE
Secretary
My responsibilities as a Secretary to the Contacts and Commercial Department of Petrofac International Ltd. Kuwait Site Project with Kuwait Oil Company (Client) includes all aspect of assisting the Contracts Manager and Engineer in a corporate level to meet Clients and Subcontractors standard in facility upgrade and relocation of underground process piping. Maintain high level of confidentiality at an executive level and fundamentals of duties and function for the department that consist of nine personnel are as follows:
„X Prepares draft letter for contractual issues to Client and Subcontractors.
„X Assist Contracts Manager and Engineer in keeping and tracking of all related documents pertaining to Main Contract Agreement, Subcontract Agreement, Adjustment Order, Subcontract Variation, Subcontract Variation Proposal, Concession Request, etc...
„X Organize submission of monthly Invoice to Client
„X Receiving and submission of Subcontractors monthly Invoice from Petrofac Kuwait Site Project to Petrofac International Ltd. head office in Sharja, UAE
„X Perform Quantity Surveyors (QS) works assigned:
„X Checking of Invoice attachments submitted by the Subcontractor prior to QS verification.
„X Verification of some entries and data from the Invoice submitted by the Subcontractor for the authenticity and clearness of invoice backup
„X Data entry for civil structural work
„X Maintain/file Contracts and Commercial records with confidentiality
„X Maintain log for incoming and outgoing letters to ensure up to date communication with the Client and Subcontractor for important issues and queries.
„X Routing of Site Instructions (SI) and Request For Clarification (RFC) issued to Project Site
„X Maintain log for SI and RFC
„X Filing/maintaining of Contracts and Commercial related documents (contract agreement, invoices, incoming and outgoing correspondences, civil drawings, isometric drawings, piping drawings, tie in list, tie in equipment, tie in schedule, etc)
„X Perform administrative duties and assist QS from tasked that may be assigned from time to time.
Eductation
1989 - 1995 University of the East Manila, Philippines
ƒÞ BS Computer Science.
ƒÞ Graduated
Certification
ƒÞ Effective Oral Communication
August 6, 13 & 20, 1997
Optimum Achievement Consulting
ƒÞ Effective Written Communication
July 7 ¡V 8, 1997
Optimum Achievement Consulting
ƒÞ Beyond Gender Stereotypes: Men & Women Working Together
May 29 -30, 1997
Synergy Training and Development
ƒÞ Values Orientation Workshop
March 10 ¡V 14, 1997
Philippine Civil Service Commission
ƒÞ Enhancement Seminars for Secretaries
November 14 ¡V 15, 1996
Landseaire Resources and Management Corporation
Additional Information
2005 ¡V 2006 Midmac Contracting Co. W.L.L. Doha, Qatar
Administrative Assistant
My responsibilities included all phase of assisting the Personnel Officer of Labour Personnel Department on a company level to manage his department of eight-thousand labour/skilled employees record. I handle new arrival details and monitor site allocation of new employee and prepare of their contract as well. I am also responsible in preparation of Personal Data Sheet of new employee and deals with problems and issues concerning labour complaint. Prior to these, my original appointment is with the Human Resources Department and my tasked are assisting the Administrator/ Recruitment Officer in filing and recording of all important documents pertaining to recruitment such as offer sheet for new candidates, receiving, collating and filing of CVs based on trade and professional experiences. Likewise, I am also responsible in the preparation for the application of visa (data entry) for the new recruits.
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