Assistant-Finance/Data Encoder

To land in a challenging job where my skills, qualifications and work experiences are best suitable for the position thus, benefit both the company and myself in return.

Assistant-Finance
Management Services-Financial Operations Unit
International Rice Research Institute (IRRI)
UP College, Los Baños, Laguna, Philippines
August 14, 2006 up to present
BASIC PURPOSE : Maintains Finance records and ascertains that accounting documents are properly accounted, filed, arranged and stored in accordance with established guidelines.
MAJOR RESPONSIBILITIES:
• Maintains and updates logbook of accounting documents, such as Accounts Payable Vouchers, Journal Vouchers, Travel & Miscellaneous Expense Report and Requests for Reimbursements, to properly account for all documents received and remitted.
• Prepares summary of posted AP vouchers during the weekly check run. Validates all vouchers prior to transmittal to the Treasury section.
• Sends out communication regularly to concerned staff to inform them of availability of claims and reimbursements.
• Queries the system and maintains a systematic procedure of inserting and filing suppliers’ Official Receipts to their corresponding Accounts Payable voucher.
• Processes Finance documents such as Accounts Payable and journal vouchers ensuring all are complete and properly stored. Prepares documents for electronic scanning in accordance with established guidelines on records management.
• Assists in the Institute’s annual physical inventory count.
Data Encoder
Finance/General Accounting
International Rice Research Institute (IRRI)
UP College, Los Baños, Laguna, Philippines
February 16, 1999 to August 13, 2006
BASIC PURPOSE :Ensures accurate encoding of manual and journal vouchers processed by the unit in a precise and prompt manner.
MAJOR RESPONSIBILITIES :
• Observes established guidelines and procedures for data entry in AP:M system, by maintaining prompt and accurate encoding of paid invoices covered by the manual vouchers.
• Suggest ways and means for an effective and efficient encoding by gathering information during encoding of data.
• Accounts the documents received and remitted by the unit to ensure that all documents are encoded during the month, by checking all vouchers in the records.
• Assist the accountants in finding files which are relevant in solving problems encountered by AP, by maintaining and labeling files, documents, schedules and other reports of the unit accordingly.

Tertiary
1.) LAGUNA COLLEGE OF BUSINESS AND ARTS (LCBA)
Calamba City, Philippines
March 1992-1994
Office Management with Computer

2.) LAGUNA COLLEGE OF BUSINESS AND ARTS (LCBA)
Calamba City, Philippines
March 1991
Computer Programming (short courses)

Secondary
LOS BAÑOS COLLEGE OF FISHERIES (LBCF)
Los Baños Laguna, Philippines
March 1986-1990

Primary
MAYONDON ELEMENTARY SCHOOL
Los Baños Laguna, Philippines
March 1980-1986

Skills and abilities : Effective oral and written communication skills.
Computer literate and proficient in typing.
Equipment used : Personal Computer, Printer, Scanner, Photocopier.
Working environment : Standard office environment.
Contacts : Cash Management Office, Financial Planning & Reporting Unit, Systems Office, External Auditors

Skills and abilities : Effective oral and written communication skills.
Computer literate and proficient in typing.
Equipment used : Personal Computer, Printer, Scanner, Photocopier.
Working environment : Standard office environment.
Contacts : Cash Management Office, Financial Planning & Reporting Unit, Systems Office, External Auditors