Executive Assistant

Seeking a position where my vast experience in the secretarial field and strong administrative knowledge will add value.

1. One of the prominent business conglomerates in Oman and UAE engaged in multi-spectrum activities like Manufacturing, Contracting & Trading with over 2000 employees.
Tenure: Since 1st April 2007
Designation: Secretary to PM.

Responsibilities:
„« Self Correspondence,
„« Liaising with department heads.
„« Fax, email, and documents controlling.
„« Taking dictation and processing the same.
„« Gathering data from the departments and compiling MIS reports.
„« Facilitating and taking minutes of meetings and transcribing the same.
„« Maintaining files and records.
„« Managing Clients visits
„« Maintaining calendar
„« Scheduling Appointments.
„« Arranging hotel accommodations for guests.
„« Routinely updating the boss of upcoming commitments and responsibilities.

2. Previous Organization: Parisons Foods Pvt. Ltd., Calicut.
„« Tenure: 1st July 2005 to 27th March 2007
Designation: Executive Secretary to Mg. Director (in the Corporate Office).

Responsibilities:
„« Correspondence,
„« Import of edible oils,
„« Insurance Matters,
„« Processing of Purchase Orders
„« Taking dictation and processing the same.
„« Scrutiny of telephone bills (Brought down by 20%)
„« Gathering data from various units of the group and filing various statutory requirements for licenses etc.
„« Maintaining files and records.

3. Organization: M/s. Eurotex Industries & Exports Ltd., Kolhapur.
Tenure: January 1989 to June 2005
Designation: P.A. to President.

Responsibilities:
„« Correspondence,
„« Taking dictation and processing the same.
„« Gathering data from the departments and preparing MIS
„« Maintaining files and records.
„« Monitoring and ensuring domestic dispatches as per schedule.

4. Organization: M/s. Menon Exports, A division of Menon Pistons Ltd., Kolhapur.
Tenure: February 1988 to January 1989.
Designation: Stenographer

Responsibilities:
„« Drafting letters,
„« Taking dictation and processing the same.
„« Preparing export documents.
„« Maintaining files and records.
„« Sending telex messages
„« Taking photocopies.
„« Attending phone calls of Chief Executive.

5. Organization: M/s. Kerala Transport Co., Belgaum.
Tenure: August 1980 to January 1988.
Designation: Clerk-Typist

• Completed B. Com (fail) from University of Calicut.
• Passed PUC from the Board of Pre-University Education, Govt. of Karnataka, Bangalore, through Jyoti Junior College, Belgaum.
• Passed SSLC from the Board of Public Examinations, Govt. of Kerala, Trivandrum, through Pantheerankave High School, Calicut.

• Passed Typewriting English Higher from the Board of Technical Examinations, Govt. of Kerala, Trivandrum with 2nd class.
• Passed Shorthand English Lower from the Board of Technical Examinations, Govt. of Kerala, Trivandrum with 2nd class.
• Passed Accountancy Lower grade from the Board of Technical Examinations, Govt. of Kerala, Trivandrum with 2nd class.
• Passed Typewriting English Senior grade from the Commercial Examination Board of Indian Merchants Chambers, Mumbai.
• Passed Book keeping & Accountancy from the Commercial Examination Board of Indian Merchants Chambers, Mumbai.
• Completed Medical Transcription Course from Prime Concepts India Pvt. Ltd., Kolhapur.

I would like to briefly introduce myself as an efficient Secretary with over 2½ decades of total experience in the corporate sector, which covers around two years as Executive Secretary to MD and a long span of 17 years as Personal Assistant to President of my previous organizations.

This great deal of experience has wet my appetite for further involvement in expanding my learning opportunity and knowledge and I wish to deploy my capabilities in a larger context, which has been a strong reason for this attempt. I reiterate that my soul intention of working under your able guidance is to diversify my skills and experience as well as solemnly bring credit to the organization. Needless to say, I can easily adapt to any work environment in a team or on my own depending upon what my work demands of me.

I have no inhibitions of any kind and do not suffer from any ego. My work definitely is my first and only priority and I do cherish by new and challenging responsibilities to contribute my share enthusiastically. Besides, I am a computer savvy with flair for English correspondence. I have a high motive level and an unquenchable thirst for work, which does not have to be limited to the ‘₯conventional office hours‘¦ whenever required.