FLAVY RESUME

EXECUTIVE ASSISTANT / PERSONAL ASSISTANT

„X Responsible for and preparation of documentation as directed including correspondence, reports, presentations, taking of minutes and background material for meetings.
„X Maintain the Principal¡¦s diary, which will include arranging appointments, overseas travel, presentations, meetings, lunches and dinners in order to ensure maximum efficient use of his time.
„X Organize business trips including booking flights, hotels, and scheduling itineraries including guests coming to the UAE.
„X Manage incoming post and faxes, which have to be either acted upon and/or distributed accordingly. Respond to invitations as requested and draft/sign routine correspondence.
„X Screen telephone calls, taking and conveying messages when appropriate, meeting and greeting visitors.
„X Assist in project work as required so that business issues are dealt with accurately and on time.
„X Establish and maintain filing and bring forward systems.
„X Collect receipts and prepare expense claims for Principal on a timely basis
„X Providing document control services through BIW and administrative support to the Engineering Department.
„X Preparing technical reports related to the project.
„X Filing project related confidential agreements, contracts and proposals.
„X Updating and amending information, distribution of documents and correspondences to the concerned parties, primarily upper management.
„X Keeping current the contact list and organizing business cards, updating deleting as advised for mailing list.
„X Taking dictation, typing a draft for approval by Manager and ensure specified delivery of documents via fax, email, internal distribution, mail, or courier.
„X Recording documents in correspondence log for easier control and reference.
„X Assisting in other day-to-day operations of the department to ensure efficient and effective support.

„« Bachelor of Commerce from University of Mangalore, India

PROFESSIONAL QUALIFICATIONS:

„« Diploma in Software Applications ¡V MS Word, MS Excel, MS Power Point
„« Internet, MS Outlook Express, Adobe Acrobat, MS Visio, Knowledge of Auto CAD
„« Diploma in Secretarial Practice from Dubois School of Commerce ¡V India (Knowledge of shorthand and speed writing)
„« Computer Accounts Software ¡V Peachtree, Dac Easy, Focus