Administrator / HR Manager / PA / Secretary

A challenging and responsible long term position in an OIL FIELD which allows me to apply my experience and skills with the opportunity for advancement as well as provide the potential for professional career development.

Working as an Administrator:
Main responsibilities:
•Updating Daily Sales Reports
•Handling incoming calls, dealing with enquiries, transferring calls within the dept. or taking messages
•Draft letters, Manage business correspondence, memorandum and Maintains and updates a filing system for correspondence, memos, suppliers, LPO
•Prepares employment certificates, salary certificates, employment offer letter, issue NOCs (like driving license, outside country visit, pilgrimage) Arabic / English and other related documents.
•Screen incoming emails, faxes
•Coordinates and facilitates to all employees in arranging requirements for medical
•New visa processing for all staffs and coordination with the PRO
•Preparing requirements for renewal of Health Cards / Visas
•Organize business trips, and Travel arrangements for all employees & coordinating with travel agencies and Hotel booking for visitors/guests
•maintaining and updating personnel files and also maintains and updates all types of records related to employees such as employment contract, promotions, insurance coverage, leave and vacations, employment certificates, warning letters, cancellation/resignation papers etc.
•Preparing weekly schedules for our outlet staffs
•Follow up on shipments (from US), arrange Import / export , customs documentation
•Coordination with municipalities, health clinic, Dubai Airport pass dept., Insurance companies.
•Coordination with chamber of commerce, Insurance dept.
•Preparing LPO (Purchase Order) & follow-up
•Preparing monthly Profit & Loss summary & distribute to all our outlets
•Applying & providing ONLINE passes for our staffs involved in Airport, Free Zone outlet
•Application typing (Arabic & English) for licenses, tenancy contracts, passes, telephone lines etc)
•Translating documents (Arabic to English)
•Purchase, maintain & distributing office stationery & supplies
•Applying & providing ATM Card for all employees
•Applying online & providing Health Insurance Card for Abu Dhabi staffs
•Coordinate in CV shortlist, arranging interviews with HR Manager
•Using Omega system for sales updating
•Coordinating couriers
•Types minutes of meetings/reports
•Operating office equipment such as photocopiers, facsimile
•Providing admin. & secretarial support to the GM and the HR Manager & Providing support to the office team on various matters

1)Under Graduation from Pre-University Education Board, Govt. of Karnataka, India
2)Secondary School from Board of Public Examinations, Govt. of Kerala, India
3)Diploma in Tally Accounting – Rolla Computers, Sharjah - UAE
4)Diploma in AIR RT (Flight Radio Operator) – Rajasthan, India
Conducted by Govt. of India, Ministry of Communication
5)Diploma in Computer Office Management (DCOM) – A4 Computers, Manjeshwar, India
(Computer Concepts: MS Windows, Word, Excel, PowerPoint, Internet)
6)Diploma in Computer Programming (C++) – NIIT, India