Office Manager / Administrative Assistant

A challenging job opportunity in a dynamic organization which may enhance my creative & communication skills, my educational background & my experience in the field of administration and public relations.

August 2007 till present Administrative Assistant at Datascope Corporation for
Medical Equipment

Responsibilities:

„X Preparing a forecast for order booking / shipping updated on a monthly basis.

„X Arranging Middle East office¡¦s trips (hotel reservation, following up issuance of visa & tickets and other administrative related work).

„X Managing office supplies, scheduling appointments, handling petty cash¡K¡Ketc.

„X Keeping a proficient filing system.

„X Organizing international meetings.


June 2006-Dec. 2006: Communication Assistant at the UNICEF

Responsibilities:

„X Prepare background material, working papers and tables for briefing and review sessions.
„X Respond to requests and undertake mailings for communication materials.
„X Collect data and other information on development / or subject matter activities of the country area.
„X Press clippings and translations from newspapers and magazines on matters relevant to UNICEF.
„X Liaise with local and foreign media for press coverage and expand partnership with media personnel.
„X Assist in translating and editing press releases.
„X Maintain, log, file and update records in prescribed format for subsequent use.
„X Maintain and update media contact list.
„X Compose memoranda and reports for the executive.

June 1998 ¡V January 2001: Office Manager to Ghabbour Egypt Managing Director

Responsibilities:
„X Type correspondence, documents, reports, papers and prepare presentations.
„X Set up appointments for the executive, and reminds on deadlines.
„X Review and process financial claims for payment.
„X Edit and sign executive correspondence.

June 1997 ¡V August 1998 : Administrative Assistant for the Procurement Director at Esso Petroleum Limited.

Responsibilities:

„X Compose memoranda for the executive.
„X Respond to requests and undertake mailings for the section.
„X Manage activities related to couriers: Send / receive courier packages.
„X Do phone surveys / inquiries as needed.
„X Arrange meeting facilities.
„X Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
„X File and retrieve corporate documents, records, and reports.
„X Arrange travel / hotels' accommodation through travel agencies.
„X Design & maintain an effective filing system.

BA in English Language
Faculty of Alsun, Ain Shams University
Grade: Good June 1996

BA in english Language
Windows XP Training Course Certificate
TOEFL Certificate