Document Control Specialist

A proactive intelligent and innovative professional with extensive ‘₯hands on‘¦ expertise combined with wide experience in setting-up and implementation of Document Management Functions.

„« Performed digital conversion of project documentation by computer scanning (with scan to folder option) of all final documentation (IFA & IFC) and validating the scanned documents as per hardcopy versions and ensured the standards are met.
„« Provided training to project team and contractors for all digital scanning activities and introduce the standards to be utilized.
„« Provided expertise in the implementation of cost effective SCANNING BUREAU in the Centralized Document Control Center and develops a comprehensive index, prior to data capturing, imaged such documents, including quality control, security measures and stores all META-DATA in the network for easy access.
„« Performed ad-hoc conversion of document from hardcopy to softcopy and distribute the documentation to the respective custodians.
„« Maintained, Updated & Archived All Project Documentation as per EDDR (Engineering Document/Drawing Deliverable Register)
„« Provided the latest EDDR list to Project Manager & Project Team to ensure the project documentation are up to date and current, with all Project documents and filing control are kept in conformance & compliance with Project Document Control Procedure.
„« Assisted in performing the quality checks for all As-Built drawings been carried out during all project phases are in line with the company approval given. During design stage (IFR, IFA & IFC), As- Built and Final As-Built.
„« Assisted in distributing the Final Documentation accordingly as per the distribution matrix for relevant recipients i.e. Platform, Asset, Project Management Team both and EA BOX (Archive tool) hard and softcopy
„« Maintained and updated all tracking matrix / database update and synchronized accordingly with EA BOX (Archive Centre) database for future retrieval and references.
„« Maintained tidiness and security of the archive area
„« Ensured proper equipment/systems are available (Toners, Papers, Developers).
„« Maintained and updated the document inventory database and operate document tracking system. Task includes assigning the project documents / reports into category, labeling and filing.

„X Higher Diploma in Computer Systems and Design at National Institute of Business Management (NIBM), Sri Lanka
„X BCS (British Computer Society) Part I and Part II
„X CIMA (Chartered Institute of Management Accountants) Part I, UK

EXPERTISE & STRENGTHS

„« Excellent knowledge and experience in Electronic Database Management Systems (EDMS) ‘V Aconex
„« Hands on experience in Document Imaging
„« Competitive IT knowledge (Software & Hardware) with extensive experience in MS Office Packages with wide knowledge in complex tools like Macros, Calculations & Mail merge etc (Numerate and Accurate)
„« Effective communicator with good understanding in Construction Teams roles and processes (Full Project Life Cycle)
„« Excellent in Time Management and Multi-tasking abilities
„« Logical and well organized with ability to priorities.
„« Ability to work under pressure and produce results

KEY ACHIEVEMENTS
„« Provided expertise in imaging system in the SCANNING BUREAU in accordance with best practices in the industry www.aiim.org, www.convert.doc and www.arma.org
„« Managed Electronic Document Management System (EDMS) in a world class Real Estate Development Projects.
„« Implemented imaging system by minimizing the document hard copy method by a centralized scanning desk and successfully achieved to control the cost from most effective use of scanning desk for all the mega projects involved.
„« Developed & Implemented Document control and communication procedure (document distribution matrix in line with documents deliverables) for all projects involved with and monitored its implementation.