Senior Document Controller

A top professional with a career track of more than 17 years of UAE experience at the senior management level seeking a more challenging career to contribute and knowledge in the capacity of Executive Secretary / Senior Document Controller

ľ Maintain the Master Incoming and outgoing Logging Sheet./ Ensure distributing the Incoming and outgoing Correspondences to all receivers as per the Department Document Control Flow Chart which is prepared by MDC as per Dept. Director Instruction.

ƒæ Reminder to the Zone Core team members for the response to the incoming letters within 14 days from the date of receipt./ Any RFP issued related to service provider, a director¡¦s copy should be prepared, kept in box file and to be forwarded to Dept. Director.

ľ Reporting to the Department Director for any delay in Zones Reply. / Provision of the signed LOA of Consultants, Contractors and Operators to the technical Document Controller.

ľ Effective filing of documentation through use of project specific filing system. /Tracking of incoming documents, proposals etc. / Management of transmittal note system. /Scanning of documents.

ľ Control of distribution. / Co-ordination of document control staff./Document co-ordination between consultants, contractors and client./ Coding and management of invoices where appropriate.

ƒæ Control of distribution to the Zones and the Director¡¦s Core team. / Provide the Advise and Guidance to the Zones Document Controllers. / Perform Typing Clerical and Secretarial duties as required.

ľ Management of technical equipment Maintenance ( Copiers Machines, Scanners, Printers ,,,etc)/Would be the point of Contact with HR Department for all the Department HR issues.

ľ Meeting Conference call and calendar coordination. /Preparation of presentation packages.

ľ Track all invoices of all parties (DI Finance, Tatweer Finance, then Consultant / Contractors./ Each party will review and certify the Consultants / Contractors Payments on time and as per planned.

ƒæ Register all incoming and outgoing Correspondence / Transmittals / Drawings etc¡Kusing MS Office and ACONEX web based Project Management / Document Controlling System.

ľ Maintain the document control system for the project ensuring all document control procedures are adhered by project participants.

ľ Process all incoming and out going project documentation and correspondence through the document controlling system.

ľ All types of general routine secretarial and administrative works

B.Sc. - Bachelor of Science degree in Physics (First Class)
(1989 from Madurai Kamaraj University, Tamil Nadu, India)

ľ

PGDCA - Post Graduate Diploma in Computer Applications All India Com-U-Tech Board, India

ƒæ ACONEX User (Web based Project Management / Document Controlling System) Proficient in MS Word, MS Excel, MS Outlook, MS Power Point, Internet, Email, etc¡K

ľ Typewriting English with 50 words per minute