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procurement of plat,machinery,bulk items in the field of oil and gas,pipeline projects

Bidding Stage:
Issue of Enquiry to supplier’s/contractors identified in bidding document or to In-house bidders.
Expediting to get the quotations and evaluation of commercial bids.
Making the supplier to support on back to back basis
Preparing Pre-bid agreement with lowest supplier.
Making the supplier to understand the criticality of project/schedule
Award Stage:
Preparation Purchase Procedure for the Project, covering bidding methodology, evaluation philosophy etc.
Developing General Conditions of Purchase, Special Conditions of Purchase, Terms and Conditions for Erection / Site Work / Installation / Commissioning etc.
Preparation & Development of Supplier List / Vendor list for Project.
Preparing Request for Quotation (RFQ)
Resolving Commercial issues / Pre-Bid Queries & arranging Pre-Bid Meetings
Expediting the vendors for submission of offers and receiving Bids
Evaluating bidds, obtaining inputs from other departments, if required
Techno–Commercial meetings with bidders. Brings various bidders at par and inline with Bidding Document.
Reviewing Technical evaluation&arranging Commercial bid opening.
Commercial Evaluation of bids & techno-commercial recommendation. Carrying out negotiations, summarizing results. Preparing Recommendations for award and obtaining necessary approvals.
Preparing Letters of Intent (LOI) / Fax of Acceptance (FOA)
Preparing detailed Contract Document / Formulation of Contract.
Handing over all pre-order documents to Project/Expediting department

Post Order Stage:

Kick-off meeting with selected party
Attending to Post order queries / correspondences with bidder.
Preparation of Letter of Credit format and opening
Review of Performance Bank Guarantee and forwarding to account if acceptable else refer to supplier for amending
Coordinating with various departments.
Generating various periodic status and Progress Reports.
Providing the feed back on vendor / supplier / contractor performance in every stage from bidding till delivery of material.
Preparation of Repeat Order incase of change in Scope

Miscellaneous:

procurement of spares parts for equipments & machinery on urgent need basis
Making order on two years rate contract basis & Service Orders
Making blanket orders for two years validity and tentative qty basis

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