Document controller / Secreatary

I possess an over all four years working experience in Project Documentation with the establishment and implementation of Document & Data Control activities including archiving requirements in compliance with ISO 9001: 2000 Quality Standard.

.Document Controller (May2005 to-Date)
Since May 2005 ,working as “Document Controller” with
M/s. Chiyoda/Technip JV for their Qatar Gas II LNG Onshore Project at Ras Laffan.
• Receive documents and other vendor information
• Check revisions, quality and quantity of the documents in accordance with accompanying transmittal.
• Data entry for all received information into the computerized system
• Distribution of document transmittal in a accordance to the distribution list.
• Filing of engineering documents by category wise and drawing number order.
• Filing of vendor information by purchase order number and control number.

• Report to Senior Document Controller of any discrepancies found in the transmittal and/or into drawing/document itself.
• Coordination with site supervisors for ensuring the current revision of the drawings/documents are in use.
• Reproduce and distribute drawings/documents as required by other discipline.
• Issue of drawings/documents to the client for approval.
• Prepare document transmittals.
• Maintain drawings received / issued register.
• Assist System Turnover Package documentation.
• Make sure that the original document stays in the Document Control.
• To ensure that superseded drawings/documents are removed from the active files and replaced with the latest revision.
• To file superseded drawings/documents separately in a manner in which retrieval will be easy for future reference.
• To assist other members of the group.
Apart from the routine jobs performing secretarial support to the Engineering Manager and Senior Engineers, preparing specifications, calculation sheets and data sheets, work progress reports, survey reports, minutes of meeting etc.
Hands on experience in identifying, sorting and handling of Engineering documents and drawings (Electrical & Instrumentation drawings, plot plans, details, loop drawings, data sheets, standards, isometrics, manuals etc.) and familiarity with all types of office automation equipments.
Milma Co-Operative Society-Nadavaramba, Thrissur, Kerala,India
Office/Secretary (Oct. 1988 to May 2004)
• Preparation of accounting statements.
• Petty cash payments and control.
• Preparation and dispatch of sales invoices.
• Checking of purchase invoices.
• Book keeping entries.

Academic
Qualifications
Pre Degree University of Calicut, Kerala, India
Secondary School Leaving Certificate Board of Public Examinations, Kerala

Computer Applications
• Packages
MS Office 2000
• Operating Systems
Windows 98, Windows NT 4.0, Unix, Dos.

• Diploma in Computer Applications
Basic of Computers
Windows 2000
Word 6.0
Excel 5.0
Power Point