Administration Officer, Executive Secretary

Secretary – SH&E Department Secretary - Technical Department

Secretary – SH&E Department
- Coordinate & assist SH&E Manager for Safety, Health & Environment management system and provide assistance on safety aspects for all departments.
- Assist SH&E Manager in issuance of following: > Monthly reporting to ICI UK
> Monthly Review of Operations (MRO) report > SH&E Statistics reports
> Follow-up on actions of SH&E Improvement Plans of all departments
- Prepare status of SH&E Improvement Plan actions
- Prepare weekly cascade presentation
- Prepare monthly presentation for Executives Committee
- Update ICI Pakistan Learning Events Databases each week
- Maintain SH&E Department's filing system
- Prepare & maintain SH&E Dossiers
- Liaison with Admin/Finance / Purchase / Commercial Department
- Liaison with with IT for SH&E Databases

Secretary – Technical Department
Responsibilities:
- Ensure that all activities is carried out in full compliance of the site SH&E policy.
- Effective support to Head of Department and departmental managers in their routine activities
- Organize Meetings, provide support in Trainings/Workshops/Seminars
- Maintain effective Filing System / Technical Books Library
- Prepare presentations, Technical Reports, Revenue Budget Monitoring Reports etc.
- Follow-up on actions
- Handle all Foreign / Domestic travelling arrangements / Transport Arrangements
- Effective Liaison for Hotel bookings
- Maintain records of Leaves, Stationery (Issuance / Inventory)
- Prepare and process Payments to vendors / Hotels etc.

Intermediate (H.S.S.C) (Commerce)
Metric (S.S.C.) (Science)

Basic Computer Certificate Course – one year
from : The Frugal Institute of Vocational Education

ð Attended “Effective Secretarial Skills” professional training workshop from INTEK
Attended training course of MS Office-97 from NCR
Attended “Telephone Etiquettes” workshop at Berlitz, Karachi
Attended “English Language Course-Module 1”, at Berlitz, Karachi
Attended 1-day in-house training session on “ORACLE (modules PR, GRN, Inventory)”
Attended 1-day in-house training session on "Human Resources Processes"
Attended 1-day in-house training session on “Introduction Course to Finance and Budgeting”