Applilcation for the post of Document Controller / Project Secretary

Secretarial, Document Controlling, Technical clerk, Computer operation, attending telephone etc.

Management and administration of project related documents and correspondence. Prepare Daily & Weekly Activity Reports, Manpower reports, Idle Time summary, unsuitable material shifting reports, co-ordination with Technical depts. Conversation in E-mails, handling RITs (Request for Inspection & Testing). Filing of Project related documents Maintaining a master registry for all project contract documents; eg: tender drawings, revised drawings, transmittals etc. Processing confidential project related correspondence and other documents as required by the Project Manager. Organising the project filing system, ensuring easy retrieval of any project related documents. Updating shop drawings, incoming & outgoing correspondence. Drafting letters, Maintaining a pre archiving system of the project documents in accordance with the project team leader’s instructions. Create / Modify manpower records when new employees are hired and/or moved to new locations. Responsible for providing support to Cash Management Team, Prevent errors, financial losses and complaints. Prepare monthly and yearly data records, preparing cash vouchers, preparation of salary packets, tallying of physical cash balance. Prepare reconciliation statement and balance sheet. Keep confidentiality of all the documents and communications. Coordinate with customers regarding delays of loan payment.Responsible for organising and coordinating office operations and procedures in order to ensure organisational effectiveness and efficiency. Updating and controlling the documentation through easy tracking system. Responsible for arranging Meeting, communicating with Clients, Handling all telephonic and mail documents.

B.Com (Bachelor of Commerce)
H.D.C(Higher Diploma in Co-operation)
Pre-Degree /S.S.L.C.

English Higher
Exam. conducted by IMC, Mumbai.
Exam. conducted by Reputed Institute, Cochin.
Exam. conducted by Govt. of Kerala.
English High Speed
English Higher
Malayalam Typing
Hindi Typing
Electronic Type.
Audio Typing 60 wpm
40 wpm
40 wpm
40 wpm
K.G.T.E. Accountancy Lower Examination conducted by Government of Kerala.

Writes, composes and type routine letters, correspondence, organize and maintain the filing system. Coordinate the Manager’s schedule and make appointments & coordinate with the HRD to ensure that required human resources are available on time. Dealing with Consultants. Responsible for preparing worksheets, supporting Site / Safety Engineer & Other staff, updating Shop Drawings, Material Submittals, Notice of Intent, Manpower etc. Submit accurate and on-time manpower reports to the HR Department and the Main Contractor.