Admin Professional

Looking to best utilize my skills in office administration, writing, editing, proof reading and public relations. and implementing policies and procedures for the office, whilst working in line with industry best practices.

Office Manager `
Aug ‘07 to date
Shaw International Ltd., The Shaw Group Inc., Dubai
US-based Fortune 500 company; provides Environmental services in the region
• Proposal and admin support to Regional Director, Shaw Dubai office including presentations, correspondence, diary management, arranging meetings, screening of calls, mails, handling confidential information, expense reports and travel arrangements
•Proposal support for Executive Vice-President, Shaw Corporate office in Houston, USA
•Proposal and admin support to BD Manager - ME in the Milton Keynes, UK
•Prepare briefs and presentations for clients, provide research material to the BD team and assist in Prequalification Registrations and Submittals with various ADNOC Group Companies
•Manage a team of admin staff (Receptionist, IT Coordinator, Admin Assistants & Support Staff) for travel, visas, hotel bookings, vehicle arrangements
•Prepare Standard Operating Procedures (SOPs) for the office, HR SOP, Staff Welcome Pack, Staff Appraisal Forms, conduct internal audits, organize Weekly Staff Meetings, prepare presentation for the same, provide weekly mobilization, headcount, staff movement, insurance claims status, invoice status, project progress and profit / loss reports
•Collect and prepare reports from the department heads and report to Regional Director, provide admin budget forecast
•Coordinate with PRO and government agencies for Trade License Renewal etc
•Prepare annual maintenance contracts and handle renewal of all tenancy contracts
•Responsible for administration, logistics, visa related issues and procurement activities
•Responsible for entire smooth operation, circulars and notices
•Responsible for facilities management

Editorial Supervisor Mar ‘05 to Jul ‘07
Hawk Media, Al Murad Group, Dubai
The company has five major publications: Gulf Property and Construction Guide, UAE Business Pages, Product Finder, Dubai Media City Directory and The Ajman Free Zone Directory

Senior Editor & Proof Reader Jan ‘04 to Jan ‘05
Seaview Support Systems, Trivandrum
An IT Enabled Services Company in Technopark, Trivandrum - India

Intern (Reporting & Editing) Jun ‘01 to Jul ‘01
The Hindu, Trivandrum, India

Public Relations Officer Jul ‘02 to Aug ‘03
Poovar Island Resort, Trivandrum, India

• MA Communication
Manonmaniam Sundaranar University, India - May 2002
• BA English Literature
Kerala University, India - May 2000
• Certificate Course in French
Alliance Francaise, Trivandrum, India - May 1998
• Introductory Course in Computers and Information Technology
NIIT, Trivandrum, India