Operations Assistnat

Good Become a manager

1. Non Core Activities – Corporate, Administration, HSE and IT

• Vendor scouting as per the requirement of material / service.
• Evaluation, Analysis of the Quotations ,Negotiation on prices
• Raising RFQ, Comparison of quotes, vendor Comparison, Purchase Order preparation,
• Issuance of RFQ after receipt of MSR along with SOS / SOW from the user department.
• Receiving of quotes from the vendors.
• Evaluation of the offers, negotiations and placing of PO / SO in compliance with approved SOP’s.
• Track all goods and services ordered from site to ensure delivery in accordance with the order/contract/subcontract.

2. ERP BAAN IV

• Vendor Code generation, item code Generation, File updation for vendor code for audit purpose.
• Preparations of day wise, Weekly wise & Monthly wise stock and good & services Data entry in ERP. (Bill of invoice).



KEY INTERACTIONS – External: Vendors - Negotiations, deliveries, payments etc



Main responsibilities & Activities:


• Prepare Recommendation of Award and get the necessary approvals from tender board as per SOP and Issue LOI / Contracts in compliance with PSC/ JOA norms.

• Follow up with vendors to expedite the deliveries

• Co-ordinate with vendors for obtaining PBG, Insurance etc as per terms of contract.

• Co-ordinate with Finance & user departments with speedy clearances of payment and opening of L/C advances etc (where applicable).

• Preparation and authentication of Essential Certificate applications, for imported items (purchased or hired on rent) for Oil & Gas Exploration usages.

• Quarter Compliance Report of Essentiality Certificate to DGH.

• Controlling of Essential Certificate along with relevant original documents (Original Invoices, Packing List, Bill of Lading, Certificate of Origin, etc.) to company’s authorized C & F agent for getting the consignment cleared within a specific period to avoid demurrage on consignment.

• To insure receiving of original documents (EC, Certificate of Origin, Bill of Entry, etc.) from the C & F agent after the consignment is cleared.

• To send the original invoice along with Bill of Entry, to Finance and Accounts Department for release of payment of the consignment.

• Preparation of EC Applications for the service providers and keeping record for the obtained EC and B/E.

Bachelor * Pursuing MBA