Executive Secretary / Personal Assistant / Administration Executive

To seek for a self-fulfilling position that could exemplify extensive knowledge and skills, as well as personal skills in a highly motivated, forward-looking company.

Company Juma Al Majid Est. – Al Arabia Technical Supplies and Contracts LLC
Address Al Rashidiya, Dubai, United Arab Emirates
Duration February 24, 2007 to August 15, 2009
Position Executive Secretary
Job Description
- Mainly provide full administrative and secretarial support to the Divisional Manager
- Create internal memos and external correspondences
- Prepare weekly and monthly sales report and monthly payroll related reports (overtime, internal trip and telephone card)
- Proper coordination to all division staff regarding HR related issues
- Assist in organizing a meeting
- Manage calendar / appointments of the Divisional Manager
- Manage the company email address and distribute emails to the concerned department
- Maintain an efficient and effective hard copy and electronic filing system
- Arrange flight and hotel bookings for business travel
- Issue purchase requisition for office supplies and equipment
- Manage all incoming and outgoing courier packages
- Assigned as the Quality Management Representative of the division to ensure that ISO quality management systems are being implemented effectively within the division
- Perform other general clerical duties as assigned by the Divisional Manager

Company House of Representatives, Congress of the Philippines
Address Constitution Hills, Quezon City, Philippines
Duration July 01, 2004 up to January 11, 2007
Position Political Affairs Assistant II
Job Description
Act as the Executive Assistant of the National Legislator in the Philippines doing the following administrative functions:
- Convene different groups concerning proposals on developmental projects within the legislator’s scope of authority.
- Coordinates with various national government agencies in the Philippines for developing and implementing legislative programs.
- Create communication and correspondence letters.
- Oversee calendars, including personal and professional events of the Legislator.
- File handling and documentation.
- Attend to various committee meetings / hearings as representative of the Legislator.
- Screen constituents requesting for various assistance

Company Provincial Capitol of Laguna
Address Sta. Cruz, Laguna, Philippines
Duration July 16, 2001 to June 30, 2004
Position Legislative Staff

University Polytechnic University of the Philippines
Address Sta. Mesa, Manila, Philippines
Course Bachelor of Science in Information Technology
Year Graduated May 2001

Certified Internal Auditor in ISO 9001:2008 and OHSAS 18001:2007

Knowledge and Skills

MS Office Applications, Citrix Web Interface, Oracle E-Business Suite
Adobe Photoshop, Internet Browsing, Office Management, typing speed of 60 wpm
Programming (Visual Basic 6.0, C/C++, Turbo Pascal, COBOL)
Computer Networking (SuSE Linux, Windows NT, WAN, LAN Setup and Configuration)
Computer Troubleshooting and Maintenance, Hardware/Software Setup and Configuration

Civil Service Eligibility

Career Service Professional
CSC Region IV, Panay Ave., Quezon City, Philippines
November 2000

Career Service Sub-Professional
Sta. Cruz, Laguna, Philippines
August 1999

Seminars Attended

November 23, 2008 “Introduction to Quality Management System & ISO 9001:2008”
November 6-7, 2007 “New Quality Systems Management – ISO 9001:2000”
May 3, 2007 “ISO 9001:2000 Quality Management System Awareness”
July 15-16, 2006 “Seminar on Accounting and Bookkeeping”
May 9-10, 2006 “Seminar on Accounting and Working Financial Plan”
April 19-20, 2006 “Training on preparing a Project Proposal in Cooperatives”
June 3-5, 2003 “Women Empowerment: A Significant Step Towards Local Economic Transformation”
March 2000 “Systems Development and Maintenance Strategies”
February 2000 “Software to the Infinity and Beyond”
“Client/Server Technologies Seminar”