Executive Secretary/Document Controller

To strive, grow and achieve the best of my performance through hard work with an organization providing all-round growth and venture in to new technologies offering to prove, utilize and enhance my skills.

CICO Consulting Architects Engineers, Doha - Qatar
Period Feb 2002 Till To Date

DUTIES & RESPONSIBILITIES
• To record the issue, status location of all controlled documentation, including, but not limited to, drawings, method statements, material submittals, sample submittals contracts, payment certificates and any other project documents from clients/consultants/contractors.

• Facilitate set up operation of the information management systems efficiently and assist in implementation of software that would be required for document control.

• Organize copies of hard & soft copy documents, incoming and outgoing effectively, and prepare and maintain the Document Register for incoming and outgoing documents.

• To liaise with the project management to identify priorities and appropriate treatment of information incoming and outgoing.

• To maintain effective security and archiving of all electronic and hard copy documentation and their retrieval when required.

• To maintain accurate record of the receipt and issue of transmittals.

• Diary management, keep GM abreast of appointments and matters requiring urgent attention.

• Screen and respond incoming calls, materials/mails and take appropriate action.

• Follow-up with various department managers on tasks previously assigned by the boss.

• Prepare presentations, write correspondence, proof-read, edit documents.

• Filing and records management.

• Coordinate for administrative and logistic arrangement (Hotel, Travel, etc.) of the Manager.
• Organizing for Departmental meetings & prepare agendas, minutes/notice/ reports preparations and maintaining records etc.

• Handling in-bound & out-bound correspondence/courier and maintaining the registers.

• Managing official expenses, confidential documents/files of the Manager.

• Assisting Design Team Leader to update design development and in obtaining approval from Government Authorities.
• Preparation of Specifications in coordination with all trades i.e. architectural, structural, mechanical & electrical.
• Preparation of Tender circulars & Tender report in coordination with project Q.S.
• Provide necessary support to the Site Supervision Team Leader.

• Bachelor of Arts (B.A Economics)
University of Calicuu, Kerala, India – 1997

•

Diploma in Computer Applications
L B S Center for Science & Technology, Kerala, India
MS Windows, Word, Excel, Access Power Point.

• Typewriting in English & Arabic
Board of Technical Examination, Govt. of Kerala, India

MAJOR PROJECTS INVOLVED DURING THE PERIOD OF 2002 – 2009
1.
41 No. Schools Around Doha & in
Villages Ministry of Municipal Affairs & Agriculture (Engineering Dept.)
2. General Maintenance of Qatar
National Theatre Building. Public Works Authority (ASHGHAL)
3. QIPCO Office Tower (The Tornado)
(2B+G+49 Floors) Qatar Investment & Project Holding Company (QIPCO)
4. Commercial & Residential Complex at Rayyan Road Al Attiyah Group
5. Upgrade Works at Doha International Airport Qatar Airways – Project Department
6. Qatar Silhouette Tower at West Bay H.E. Moh’d Ajjaj Al Kubaisi
7. 19 Villas Residential Compound at Muraikh H.E. Abdulla Hamad Al Attiyah
8. Residential Building Development at Al Sadd H.E. Abdulla Hamad Al Attiyah
9. 24 No. Villas Residential Compound at Al Aziziah M/s. Jaidah Group (Mr. Jassim Al Jaidah)