The Crew Administrator is responsible for maintenance of crew filing records and performance of other duties as assigned by the Party Manager.

Finance • Prepare monthly cost reports for materials and supply items per section. • Prepare Client reimbursable cost sheets and authorisation forms, following the Client Standards if applicable. .

Contractor Management
• Manage contractor invoices, making sure that accurate records are kept securely, and are available for review.
Client Care
• Assist client representative on crew with all issues that may arise.
• Ensure all deliverables are sent on time, and in a secure manner. Ensure back-up data is secure and available when needed. Make sure Client preferences are met.
• Ensure Crew uniform and PPE is available and it enhances the clients perception of professionalism through its use.
Subcontractor Management
• Ensure all pre-qualified sub contractor agreements are stored securely and reviewed regularly. Monitor performance against these contracts. Apply management of change principles to part time contractors.
• Quality checking of sub-contractor data such as time sheets, invoice support documentation and checking services provided against contractual requirements. Ensure consumables suppliers are closely monitored in all activities.
• Maintain time sheet records for all sub contractors, providing monthly supporting documentation to compare against invoices.
• Manage any security forces that may be attached to the crew in liaison with local permit chiefs or authorities and local camp bosses if applicable.
Quality Focus
• Take steps to continuously improve efficiency and organisation of work practices
• Know all applicable standards concerning the work, and ensure they are met. Refer to Admin Standards and Procedures Matrix below and In Touch Content ID 3257171.

Business Administration Unversity of Newbrunswick-Canada