Admin Assistant / Project Secretary

To work in a challenging environment demanding all my skills and efforts to explore and adapt myself in different fields, and realize my potential and contribute to the development of organization with impressive performance.

Compilation & Preparation of periodical reports : Fortnightly, Monthly and Annual reports
Monitoring offshore personnel deployment record
Maintaining records of all important documents
Monitoring Certification Validity of offshore personnel
Preparation of Subcontractor Agreements of offshore personnel and maintaining data base
Co-ordination & communication with HR and insurance company, on the subject of offshore personnel insurance. Maintained data sheet of the insured personnel
Prepared & maintained attendance records of the offshore personnel
Compilation & Preparation of personnel applications for International Marine Contractors Association (IMCA) Certification Scheme (Bell Diving Supervisor, Air Diving Supervisor, and Life Support Technician)

Assisting Project Managers in day to day project activities
Preparation of Appointment Letters for Diving Superintendent, Bell & Air Diving Supervisors and Life Support Technicians

Preparing presentations on status of diving project work, as required by M/s The Shipping Corporation of India (SCI), Oil & Natural Gas Corporation Ltd., and also as required by internal department, with the guidance from Project Managers


Ensuring timely process execution, assist in improving effectiveness and efficiency of operations.
Direct communication with company clients
2 years of experience in preparing offshore personnel payroll in Lawson system and 2+ years of experience in preparing offshore personnel payroll instruction sheet (OPPIS)
Preparation of estimated payroll budget on monthly basis, of the offshore personnel and forwarding the same to project accountant

Preparation of purchase requisition
Prepared data sheet of Tax Deduction at Source (TDS) for the offshore personnel
Verification of the invoices in Basware System and getting approval from the project manager

Providing offshore personnel bank account details to the accounts department and make sure personnel payments on time

Resolving queries from offshore personnel regarding payments, pay-in-slips and tax certificates etc.
Handled all other office routine work

Completed Bachelor of Commerce (B.Com), from Mumbai University in 2003

Handled multifaceted clerical tasks like data entry, filing, records management, statistics, and vendor’s invoices.

Co-ordinated with vendors.

Co-ordinated with internal departments (Accounts, HR, Purchase, Logistics and Senior Management).

Assisted Project Managers with project related offshore work.

Quickly became a trusted assistant known for “can-do” attitude, flexibility and high-quality work.