ADMINISTRATION ASSISTANT cum SECRETARY

To contribute my skills and knowledge to the growth and success of an organization while continually developing potentialities, adapting and improving self through the work environment.

March 2011- JUNE 2011
ADMIN SECRETARY – NOC AVAILABLE
PIPELINE SERVICES LLC
Mussafah Industrial Area, Abu Dhabi, U.A.E.

•Applies, maintains, and updates vendor registration on client’s website.
•Floats enquiries and requests for quotation, raises purchase orders, coordinates with supplier and ensures that delivery of materials ordered are on time as per schedule. May contact clearing and forwarding agents when needed.
•Coordinate with accounts department with regards to LC to ensure that it will be opened on time to avoid any delay on material delivery.
•Receives and document invoices and forwards to Accounts Department
•Receives, filters, forwards copies of incoming request for quotation (RFQ) or enquiries from department.
•Follows-up RFQs as per its required submission.
•Compiles and assists in Proposal Submission
•Keeps and updates personnel documents as part of administrative tasks.
•Notifies, and follows-up with PRO and other concerned personnel on validity of relevant documents such as passports, visas, licenses, etc.
•Maintains and updates record of Site Security Passes. Coordinates application of security passes between personnel and PRO. Ensures that all security passes are logged each time an employee requires the card and returned to Administration as per company policy.
•Arranges and schedules interview for sourced -out candidates for employment

University of the Philippines Diliman, Quezon City Philippines
Bachelor in Elementary Education Special Education, College of Education (BeEd) 1999-2002,
School of Economics (Econ)1997-1999
Relevant Training: Excel Intermediate and Advanced 2006

Skills :
• Excellent Organizational Skills• Fluent in Oral and Written English, Tagalog • Computer Proficiency• Data Entry• Data Management• Word Processing and Typing• Online Commerce ( bookings, inquiry, research etc)

Additional Work Experiences.

December 2007 to JAN 2011
Executive Secretary to Business Development Manager
Contracting and Trading Company ( CAT )
Defense Road Abu Dhabi UAE

•Gives support to the Business Development Manager’s duties and responsibilities.
•Assists in attracting new clients for the company through the department’s efforts of continuous effort and better inter-company relationship.
•Assists in developing sales and marketing strategies to promote the company's services.
•Keeps track of current and future bids by updating a database matrix for corporate reference.
•Collates and prepares project tender submissions and proposals
•Applies, maintains, and updates vendor registration on client’s website.
•Arranges and coordinates executive’s appointments with clients

March 2006 up November 2007
Executive Secretary to Director for Pipeline Projects
Al Jaber Energy Services, Mussafah, Abu Dhabi UAE