Receiptionist / Administrator / Document Controller

To be part of an organization which contributes significantly to the industry and to actively participate to implement assigned activities, developing and achieving the assignment to the entire satisfaction of the management

Performing general office duties, secretarial activities, attending telephones, faxes, typing, scanning, checking and distribution of mails, arranging and control of meeting room facilities etc.
Registering all incoming and outgoing faxes, mails, couriers, memorandum filing and distribution to departments using Electronic Data Management system (EDMS). Issues business cards as per department heads approval

Maintain company telephone, fax, address directory, managing Health Scheme, organizing employees travel and accommodation, Issuing and keeping track of transmittal notes and filing them.
Meet and greet dignitaries, liaise with logistics department for transportation. Applying for visas in liaise with concerned departments.
Ensure HR team meets their set HSE targets periodically. Administration of the HR meeting held regularly on weekly basis.
Provide Induction classes for employees into Maintain computerized time cards.
Deal with Recruitment providers, posting vacancies through different means of recruitment. Filtering CVs inform department heads arranging interviews.
Supervise housekeeping, monitoring cleaners, gardeners & office boy’s activities, forecast leaves and overtime. Maintain garden and all plants & flowers in the offices.
Attend temporary substitution duty of other positions in the company as advised
Active participation to improve Company Management system on Quality and HSE related issues and achieving HSE targets.
Gathering project, pre commissioning, commissioning, operation and maintenance reports, inclusion of necessary supportive documents, drawings compiling and preparing project progressive reports

Receiving materials, verification, check Country of origin, material test certificate, arranging inspection, bin numbering, storing, maintain minimum maximum stock level. Warehousing Mainta software, Capturing material data, preparing material Incoming and outgoing statements.

Familiar in MS Office, Internet Explorer and Outlook. Installation, Administer, troubleshooting and operational support for Windows 2003, NT4.0 Server, multiple Server-based networks and configuration of Exchange Server.

Bachelor of Computer Science and Engineering (B.E). Passed with First Class

Diploma in Computer Technology passed 3 Year Course.

Administration Assistant in Reliance Engineers, (Oil & Gas contractor) Mumbai, from June 2003 to March 2006.

Document Controller, Ipedex Production LLC (SPIE) and seconded to SAJAA GAS Sweetening Plant, Sharjah, UAE, from September 2006 to March 2007.

Document Coordinator in S.S Construction, Mumbai from May 2007 to January 2012.

Administrator, Sang Lee Contracting Company, Riyadh KSA from April 2012 to till date.