Executive Secretary / Administrator

I want to contribute to an organization that can use a promising young leader who offers exceptionally strong communication and customer service skills along with a strong desire to utilize my analytical & problem solving skills and abilities.

MINA PETROLEUM FZE.
Administrator / Executive Secretary
February-2011- Present

• Provides a comprehensive level of administrative assistance to the team to ensure smooth and efficient functioning of department’s operations including administering meetings and preparation of management reports and prepares presentations as needed.
• Providing secretarial services like taking dictation, preparing letters and reports and other correspondence and memorandum.
• Day to day operations and management of the HR Director and General Manager office.
• Efficient management and daily maintenance of the HR Director and General Manager calendar - agendas, schedules, meetings, appointments, presentations.
• Arrange business trips of the MD’s and HR Director for her/his team members.
• Maintain the Head of Corporate Finance’s supplies, stationery and printing requirements (i.e. business cards, letterheads, and courier).
• Handle sensitive and confidential correspondence and information. Maintain cost expenses, submission and reporting. Typing of documents, reports, presentations.
• Maintain an efficient filing and records keeping system.
• Arrange the weekly meetings and record the minutes of each meeting and send them out to the line manager’s team members.
• Maintain client relationship management tools in conjunction with client relationship managers.
• Assist in business research as and when required
• Act as the primary contact for internal and external communications.

Bachelor of Science in Business Administration Major in Management
Philippine Women’s University
Metro Manila, Philippines
Graduate - 2001