EXECUTIVE SECRETARY OR OFFICE ADMINISTRATOR / MANAGER

Objective An Executive Secretarial position in a fast-paced environment. Could also work as a Office Assistant/Receptionist/Office Administrator or an Office Manager

August 2005 to Present
Executive Secretary
Dyarco International Group (W.L.L.), Doha

Handled all word processing and typing. Entered data for reports, production items, shipping, and inventory.. Helped plan and organize company functions. Answered the telephone and represented the company in a professional and businesslike manner. Also involved with self-correspondence, organizing Principals’ meetings with our Senior officials, daily updates, travel reports, tender s, hotel/flight bookings, business meetings for Senior officials, public relations and all other office/administration works.
Accomplishments:
• Researched and set up a good Filing & Document Control system. Result: Saves time for both the Managers and staff
• Created, organized, and set up an information center for manuals and schematics. Result: Better access to needed information, and less time searching for it.

July 2003 – July 2005

Freelance Administrator
Praj Industries Ltd., Mumbai, India
Worked as a Freelancer constructing ISO documentation.

Office Administration Coordinator to the GM .. ...

Aug. 2001 - May 2003
Swissboring & Co. LLC., Oman
My duties involved all office administration chores including self-correspondence, day to day updates of Performance records, travel, site arrangements, reports, tenders and also follow-up on all office routine works for my Seniors.
Was awarded the Employee of the month in August 2002.

Executive Secretary to the GM - July 1998 – July 2001
African & Eastern LLC., Muscat – Oman
My duties involved all Secretarial duties, self- correspondence and travel arrangements.

(Please note: some years of experience could not be added ...due to lack of space) will forward full resume separately, when required.

Completed SSC from St. Joseph’s High School with a 2nd Class - 1978
Completed Higher Secondary with a 2nd Class - 1980

Diploma in Secretarial Course in Typing Shorthand, Telephone/Telex operation
Well versed with MS office and WordStar, etc.
1981

Overview of Basic Responsibilities (Key Accountabilities)

• Provided time management/diary services and ensured that the General Manager is able to attend all key meetings at the appointed times with all relevant documents required for the meeting. Also, scheduling meetings as and when requested, and keeping all parties abreast of any meeting changes and coordinating facility needs for all meetings.
• Answering/screening all calls in a professional and timely manner, taking accurate messages with a high degree of professionalism and courtesy. Making routine calls to follow-up actions on behalf of the General Manager and other Sr. Managers, as and when required.
• Proactively establishing and maintaining, high organized filing system, correspondence and other records.
• Provided a complete Secretarial and Administrative Office Management service to the General Manager to facilitate company processes.
• Maintained confidentiality procedures of official matters and documents related and register and track accountable documentation, records and reports to ensure security and control.
• Organizing and preparing necessary travel arrangements including visas, flight bookings and hotel accommodations. Make travel arrangements in a cost and time effective manner, including booking itineraries/venues, to ensure the most effective use of the General Manager’s time.